AFSF Health and Safety Plan

Learning Camps 2020

The AFSF will strictly adhere to the guidelines for out of school time programs outlined in the August 14, 2020 San Francisco Public Health Order, No.C19-07g. For more information, please see the SF Interim Guidance for Out of School Time Programs. The AFSF will implement the following written health and safety plan to mitigate the risk of virus transmission to the greatest extent feasible. This document may be updated if a new guidance or health plan are published.

Section 1: Signage and Education

1.1. The AFSF has posted a copy of the Social Distancing Protocol at each public entrance to the facility.

1.2. The AFSF has posted a copy of the Health and Safety Plan at each public entrance to the facility.

1.3. The AFSF has distributed to all Personnel copies of the Social Distancing Protocol and the Health and Safety Plan and any educational materials that are currently required or may later be required by the Health and Safety Plan via email and the Shared Google Drive.

1.4. The AFSF has created and implemented an education plan for all Personnel covering all items required in the Social Distancing Protocol and the Health and Safety Plan that apply to them.

1.5. The AFSF will update the Health and Safety Plan as appropriate while the Directive is in effect.

Section 2: AFSF PERSONNEL RECOMMENDATIONS COVID-19

2.1. The AFSF has instructed all employees, contractors and subcontractors, independent contractors, and volunteers to not come to work or to the facility if they are sick.

2.2. The AFSF has made the document titled “Information for Personnel (Employees, Contractors, Volunteers) of Additional Business and Other Businesses Permitted To Operate During the Health Emergency” available to all staff who will be involved in the Learning Camps (out of school time programs) (and all those who will be physically present at our facility during the Learning Camp period) in the Shared Google Drive “Camps.”

2.3. The AFSF will review the criteria listed in Part 1 of the Attachment on a daily basis with all Personnel in the City who regularly work at the facility or location before each person enters work spaces or begins a shift. The AFSF will instruct any Personnel who answered yes to any question in Part 1 of the Attachment to return home or not come to work and follow the directions on the Attachment.

2.4. The AFSF will instruct Personnel who stayed home or who went home based on the criteria listed on the Attachment that they must follow the criteria as well as any applicable requirements from the quarantine and isolation directives (available online at www.sfdph.org/dph/alerts/coronavirushealthorders.asp) before returning to work. If they are required to self-quarantine or self isolate, they may only return to work after they have completed self-quarantine or self isolation. If they test negative for the virus (no virus found), they may only return to work after waiting for the amount of time listed on the Attachment after their symptoms have resolved. Personnel are not required to provide a medical clearance letter in order to return to work as long as they have met the requirements outlined on the Attachment.

2.5. In the coming weeks the Department of Public Health may issue guidelines requiring Out of School Time Programs and other permitted businesses to comply with COVID-19 testing requirements for employers and businesses. Periodically, the AFSF will check the following website for any testing requirements for employers and businesses: www.sfcdcp.org/covid19. If requirements are added, the AFSF will ensure that the Health and Safety Plan is updated and that the Out of School Time Program and all Personnel comply with testing requirements.

2.6. If an employee or other Personnel tests positive for COVID-19, the AFSF will follow the guidance on “Business guidance if a staff member tests positive for COVID-19,” available online at sf.gov/business-guidance-if-staff-member-tests-positive-covid-19.

2.7. The AFSF will provide Face Coverings for all Personnel, with instructions that they must wear Face Coverings at all times when at work, as further set forth in the Face Covering Order. A sample sign is available online at https://www.sfcdcp.org/covid19/ (open the “Schools, Childcare, and Youth Programs” area of the “Information and Guidance for the Public” section). The AFSF will allow Personnel to bring their own Face Covering if they bring one that has been cleaned prior to the shift. In general, people should have multiple Face Coverings (whether reusable or disposable) to ensure they use a clean one each day.

2.8. The AFSF provides a sink with soap, water, and paper towels for handwashing, for all Personnel working onsite at the facility or location. The AFSF requires that all Personnel wash hands at least at the start and end of each shift, after sneezing, coughing, eating, drinking, using the restroom, helping a child use the restroom, changing a child’s diaper or soiled clothes, when changing tasks, and frequently during each shift.

2.9. The AFSF provides hand sanitizer effective against COVID-19 throughout the facility or location for Personnel. Hand sanitizer will be kept out of the reach of young children, and Staff will supervise use. If sanitizer cannot be obtained, a handwashing station with soap, water, and paper towels will be provided for Personnel who are on-site at the Summer Camp. Information on hand sanitizer, including sanitizer effective against COVID-19 and how to obtain sanitizer, is available online from the Food and Drug Administration here: https://www.fda.gov/drugs/information-drugclass/qa-consumers-hand-sanitizers-and-covid-19.

2.10. The AFSF will frequently disinfect any break rooms, bathrooms, and other common areas throughout the day.

2.11. The AFSF has advised Personnel that it is recommended for them to change clothes and shoes before or upon arriving at home after a shift in order to reduce the chance of their clothing or shoes exposing anyone in the household to the virus and that such clothing should be cleaned before being used again.

Section 3 – Stable and Separate Groups of Children:

3.1. The AFSF will limit its Learning Camp group size to 10 children for each group per session present at the same time for a cohort of maximum 20 children. Therefore, les than 15 children will ever share a room at any one time, which follows the guidelines of limiting a shared space to 20 or fewer children at any one time.

3.2. The AFSF will have a minimum of 2 staff persons per Camp, and all AFSF staff members are adults (18 years or older). (Minors ages 14-17 years of age who are employed as program staff, including interns, are considered staff and are not included in the maximum number of children per group.)

3.3. The AFSF Learning Camps will keep children and youth with the same group each day, for the entire session, unless a change is needed for a child or youth’s overall safety and wellness.

3.4. The AFSF Learning Camps will assign children and youth from the same family to the same group, if possible.

3.5. The AFSF will keep the same staff members with the same Camp session to the greatest extent possible.

3.6. The AFSF will only have up to two group of 10 campers per Learning Camp session present at the same time, so up to 15 children will only be exposed to each other for the entirety of the 3-week camp period. If the AFSF program has more than one group of children, each group will be in a separate room or space. Interactions between the groups will be minimized to the greatest extent possible.

3.7. If two groups are present at the AFSF during the sessions, the groups will at no point share the same space, but instead will be placed in different parts of the building or premises at all times.

3.8. The AFSF will implement the following strategies to limit close interactions within each group of 10 campers:

The AFSF will offer more opportunities for individual activities, such as reading, workbooks, painting or crafts, and will choose group activities that do not involve close contact between children.
Space children as far apart as possible, ideally at least 6 feet apart, for individual activities, such as when using a computer, and especially during meals and snacks, when (recommended by not required) face coverings are removed.
The AFSF will involve children in developing social distancing plans, using chalk and materials like bright-colored tape and yarn to create personal space areas.
The AFSF will conduct as many activities as possible— including snacks and meals—outside.
The AFSF Learning Camps will not include any special events that involve parents and families (such as festivals, holiday events, and special performances).
The AFSF will not hold gatherings like campfires, sing-alongs, and other activities that bring large groups of children together, even if held outdoors.
The AFSF will have students sit in the same seats each day if feasible.
The AFSF will rearrange furniture and work/play spaces to prevent crowding and promote physical

distancing between children who are not playing together. Arrange desks/computer stations

facing in the same direction, so that students do not sit facing each other.

If it is not possible to stay 6 feet apart, interactions will be kept as short as possible between the children while using face coverings. Face shields will be optionally worn (optional) in addition to a face covering, to further provide eye protection.

3.9. Any shared equipment for sports, yoga, or other such activities will be cleaned at least once a day.

3.10. The AFSF Learning Camp sessions will be three weeks long. Children must attend the first week of the session, and those who do not attend the first week may join the session later, only if registering for the remainder of the session and the entirety of the following session thus following the rule of the 3 weeks minimum . Children may choose not to attend for the entire duration of the program, but if they leave, their spot cannot not be filled by another child. These restrictions lower the chance of children and youth becoming infected with COVID-19 in one program, then going to another camp or returning to school before they develop symptoms, and spreading COVID-19 to another group.

Section 4 – Symptom Screening for Children:

4.1 AFSF Staff will ask parent(s)/caregiver(s) and child about possible symptoms of COVID-19 when they arrive and before they are allowed into the facility or area. Specifically, AFSF staff will ask whether the has had any one or more of these symptoms within the past 24 hours, which is new or not explained by a pre-existing condition:

4.2. The AFSF will either (a) ask parents/caretakers to take a child’s temperature before arrival and report it; or (b) take the child’s temperature with a “no-touch” (infrared) thermometer upon arrival. For details on how to safely take a child’s temperature with a no-touch thermometer, see San Francisco department of Public Health’s Guidance Interim Guidance for Out of School Learning Programs, available at https://www.sfcdcp.org/communicabledisease/diseases-a-z/covid19whatsnew/.

4.3. The AFSF staff members will observe children for signs of illness like flushed cheeks, rapid breathing or difficulty breathing, fatigue, or extreme fussiness.

4.4. Children with symptoms or a fever will be sent home and encouraged to seek COVID-19 testing. The AFSF will instruct the parent or caretaker of any child who is sent home that the child must follow the criteria as well as any applicable requirements from the quarantine and isolation directives (available online at www.sfdph.org/dph/alerts/coronavirus-healthorders.asp) before returning to Learning Camp. If they are required to self-quarantine or self-isolate, they may only return to the camp after they have completed self-quarantine or self-isolation. If they test negative for the virus (no virus found), they may only return to camp after waiting for the amount of time listed on the Attachment after their symptoms have resolved. Children are not required to provide a medical clearance letter in order to return to camp as long as they have met the requirements outlined in the Attachment.

4.5. AFSF Personnel conducting the screening will stand at least 6 feet away from the child and parent/caregiver.

4.6. Children who pass the screening will wash their hands with soap and water or clean their hands with hand sanitizer before they enter the building or program.

5. Section 5 – Drop-Off and Pick-Up Procedures:

5.1. The AFSF requires that family members and caregivers wear face coverings when dropping off or picking up children, and at all times inside the Learning Camp’s facility or area.

5.2. AFSF Staff will remain 6 feet apart from parents and caregivers.

5.3. The AFSF will limit contact between families as possible.

5.4. AFSF staff will greet children outside as they arrive. The AFSF sign-in stations will be located outside (weather permitting), and the AFSF will provide sanitary wipes to clean pens between uses.

5.5. Children will be dropped-off and picked-up in the courtyard, where staff will meet the children outside the facility as they arrive, and bring children outside to be picked up.

5.6. The AFSF will encourage the same family member or designated person to drop off and pick up the child every day. The AFSF strongly discourages grandparents and other older relatives from picking up children, if they are over 60 years old, since they are more at risk for serious illness.

Section 6 – Face Coverings:

6.1. All adults and youth 10 years and older must wear face masks or cloth face coverings at all times. This includes family members and caregivers waiting outside to drop-off or pick-up children.

6.2. The AFSF recommends that the Campers (ages 5years 9 month -11 years old) wear face coverings with adult supervision, even while face coverings for children of this age group is not required.

6.3. No children younger than 5 years and 9 month old will be permitted to attend the Learning Camp, and anyone who has trouble breathing, or is asleep, unconscious, or otherwise unable to remove the mask without assistance will not be asked to wear a face covering.

6.4. Children will not wear face coverings at nap time, if nap time is provided during Learning Camp activities.

Section 7 – Hygiene and Sanitation:

7.1. Children will be encouraged to wash their hands often with soap and water for at least 20 seconds or with hand sanitizer, especially before eating, after going to the bathroom or diapering, or after wiping their nose, coughing, or sneezing. AFSF Staff will be required to follow this protocol.

7.2. The AFSF will educate children and staff about basic measures to prevent the spread of infection, including covering one’s coughs and sneezes and washing hands frequently.

7.3. The AFSF will involve children in making signs to remind people to wash their hands, cover coughs and sneezes, and stay 6 feet apart. Each child will be provided with a pencil box with their name on it, containing pen, pencil, scissors, and glue to avoid material sharing.

7.4. The AFSF will follow an established schedule for cleaning and disinfecting. In addition to regular cleaning and disinfecting, the space will be thoroughly cleaned and disinfected between Camp Sessions.

7.5. The AFSF will routinely clean, sanitize, and disinfect surfaces and objects that are frequently touched, especially toys and games. This may include doorknobs, light switches, classroom sink handles, countertops, nap or yoga pads, desks, chairs, cubbies, and playground structures.

7.6. If surfaces are visibly dirty, the AFSF will clean them using detergent or soap and water before disinfecting them.

7.7. The AFSF will use cleaning products according to the directions on the label. Most household disinfectants are effective. To see if a disinfectant is on the EPA’s list of products that are effective against coronavirus, go to https://www.epa.gov/pesticide-registration/list-n-disinfectants-use-againstsars-cov-2. The AFSF will follow the manufacturer’s instructions for concentration, application method, and contact time for all cleaning and disinfection products.

7.8. The AFSF will keep all cleaning materials secure and out of reach of children and ensure that there is adequate ventilation when using these products to keep children and staff from inhaling toxic fumes.

7.9. The AFSF will not use toys that cannot be cleaned and sanitized.

7.10. The AFSF Staff will set aside toys that children have put in their mouths or that are otherwise contaminated by body secretions or excretions. Such toys will be cleaned by hand while wearing gloves. (First with water and detergent, rinse, then sanitize with an EPA-registered disinfectant, and air-dry.)

7.11. The AFSF will set aside toys that need to be cleaned. Place in a dish pan with soapy water or in a separate container marked for “soiled toys.” The dish pan will be kept out of reach from children to prevent risk of drowning.

7.12. The AFSF will not share arts and crafts materials, or school supplies that cannot be disinfected between different Learning Camps. Any toys or materials that will be used for a later Learning Camp will be thoroughly washed and sanitized before the next camp session.

7.13. Machine-washable cloth toys will not be used at all.

7.14. Books and other paper-based materials like mail or envelopes, do not need additional cleaning or disinfection.

7.15. The AFSF will establish adequate time and staffing in the work day to allow for proper cleaning and decontamination throughout the facility or location.

Camp Size and Length

The AFSF Learning Camps will be 5 sessions of 3 weeks each in length. We will only open one to two stable group per session with a maximum of 20 children per cohort for each session.

The Public Health Order prohibits introducing new children to the camp group during the 3-week duration, and therefore we cannot refund cancellations, because we cannot replace the limited spots available once the camp begins.

Each kid must register for and attend the whole session, unless sick. It is not possible to register for a separate week, day camp or part-time.

We will have 2 staff persons with the group which will remain the same throughout the program.

Learning Camp capacity is limited to 20 children per cohort for each 3-week period:

August 31 - September 18, 2020
September 21 - October 9, 2020
October 13 - October 30, 2020
November 2 - November 20, 2020
November 30 - December 18, 2020

Children ages 5 years and 9 month old - 11 years old (k to 5th grade) are eligible to register for camp.

To avoid any contact and shared space, even if at different times of the day, other AFSF activities such as adult classes and events will remain online only until the end of 2020.

Hygiene Measures

Fever and symptoms checks

Campers will be screened each morning for fever and COVID-19 symptoms, temperature will be measured onsite but we recommend that parents also check their child’s temperature before leaving the house and keep the child home if temperature is above 100F

Children and youth must attend the first week of the session. Those who do not attend the first week may not join the session later.

The AFSF team will keep a temperature log of campers and caregivers with temperature measured every morning.

Children will be screened for COVID-19 symptoms every morning:

Family members will be required to confirm children have not exhibited symptoms such as fever, dry cough, or shortness of breath in the last 24 hours before entering the camp.

Children who pass the screening should wash their hands with soap and water or clean their hands with hand sanitizer before they enter the building or program.
If a child exhibits COVID-19 symptoms, the AFSF is required to send the child home, and to quarantine the child in a separate room during the day until a family member can retrieve the child.
Children with symptoms or a fever are encouraged to seek COVID-19 testing and must follow the criteria as well as any applicable requirements from the quarantine and isolation directives (available online at www.sfdph.org/dph/alerts/coronavirus-healthorders.asp) before returning to Learning Camp.

Personnel of the Learning Camp are prohibited from coming to work if they are sick and must comply with the rules for returning to work.

Staff should remain 6 feet apart from parents and caregivers, and stay behind a protection screen during temperature / symptoms check.

Sanitation

The AFSF will clean and sanitize the premises each morning.

Shared equipment will be cleaned at least once a day. When activities may involve shared equipment kids will wash hands before and after.

The classroom will be well-ventilated by keeping windows and interior doors open to allow airflow.

As much as possible, each child will have his own set of supplies (art supplies, school supplies).

Face coverings

AFSF staff will wear masks during the learning camp, and activities will be suited to children maintaining some distance from each other.

Children are not required by the Public Health Order to wear masks, but face covering for our campers is recommended with adult supervision.

Activities with higher risk of droplet spread will be conducted outside in our courtyard and with a 6-ft distance between children. The gate will be closed and monitored by a staff member when any campers are in the courtyard.

The AFSF will also limit staff interaction with families at pick-up and drop-off, please see the next section for more details.

No events or gatherings will be planned this year.

AFSF will limit staff interaction with family members at drop-off and pick-up:

Children will be greeted outside at courtyard gate
Staff will maintain 6-feet distance from family members, and wear masks
Family members must wear masks when dropping off and picking up children
Parents will wait in courtyard for children to exit the classroom at pick-up

SOCIAL DISTANCING PROTOCOL

Limit group size to 20 children per cohort , and 10 kids at the same room or space.

Have a minimum of 2 staff persons per group.

Keep children and youth with the same group each day, for the entire session, unless a change is needed for a child or youth’s overall safety and wellness.

3.4. Assign children and youth from the same family to the same group, if possible.

3.5. Keep staff with the same group to the greatest extent possible.

3.6. If a program has more than one group of children or youth, each group should be in a separate room or space. Interactions between the groups should be minimized to the greatest extent possible.

The space can be adequately ventilated, for example, by opening windows or doors. When choosing activities that will take place in the shared space, consider the potential to create respiratory droplets or aerosols, and try to do higher-risk activities outdoors.

Implement strategies to limit the mixing of children and youth. For example:

Offer more opportunities for individual activities, such as reading, workbooks, painting or crafts, and will choose group activities that do not involve close contact between children.
Space children as far apart as possible, ideally at least 6 feet apart, for individual activities, such as when using a computer, and especially during meals and snacks, when (recommended by not required) face coverings are removed.
Involve children in developing social distancing plans, using chalk and materials like bright-colored tape and yarn to create personal space areas.
Conduct as many activities as possible— including snacks and meals—outside.
Learning Camps will not include any special events that involve parents and families (such as festivals, holiday events, and special performances).
Do not hold gatherings like campfires, sing-alongs, and other activities that bring large groups of children together, even if held outdoors.
Have students sit in the same seats each day if feasible.
Rearrange furniture and work/play spaces to prevent crowding and promote physical